During our team meetings, we’ve often spoken about the topic of Thank you notes. Our team consists of baby boomers and millennials. We specifically spoke about the choice of sending a hand-written thank you note or sending an email. So, I began to do some research.

In an article by People Matters, I found data surrounding the subject of the “Thank you note.” In the article, a firm had conducted a survey on the instance of whether or not hiring managers and human resource personal appreciated receiving a thank you note after an interview.

The organization developed a survey, and an individual research firm collected responses from over 300 HR managers who were working with companies with 20 or more employees in the US. The survey quizzed managers about the importance of a follow-up message, what makes for a good ‘thank-you’ note, and how prevalent was the practice?

Here’s what they learned.

  • Nearly 80% of the managers said that a ‘Thank-You’ message from a promising job candidate helps simplify the hiring decision (22% noted that the gesture was ‘Very Helpful’ and 58% reported it to be ‘Somewhat Helpful’).
  • However, only 24% of the managers admitted that they have received thank you notes, as opposed to 51% in 2007.
  • The respondents say that an email (94%) and a hand-written note (86%) are the most appropriate methods of writing the same. Other options fared as follows: Phone call (56%), Social Media (7%) and Text Message (5%).

I happen to be a baby boomer and I prefer to receive a thank you card in the mail. However, my millennial colleagues say they prefer an email correspondence. Regardless, the survey results suggest that taking the time to thank the organization that interviewed you would help your chances.

A few final tips on that message. In our eBook, Interview Excellence, we offered a few key suggestions.

  • Collect business cards from the people you interview with, jot down any key triggers of positive areas of your skills that the committee seemed to be interested in.
  • In the message, be sure to restate those positive messages which will remind the hiring committee of the benefits they will receive when they hire you.
  • Have a trusted friend or your personal recruiter read the message and check for typos, or grammatical errors.
  • Keep it short, concise and be sure to express your appreciation for them time and consideration.
  • Finally – let them know you’re interested in the role and the organization.
  • Sign the message.
  • Be sure to include everyone in the interview committee, leaving someone out is probably a greater offense than not sending one at all.
  • Send it out as soon as you can after the interview while the meeting is still fresh in their mind.

If you have decided its time to take a look around at new career opportunities, you may find it helpful to contact me and we can have a confidential chat about your options.